Transformation

Re-imagining CRM in 8 Weeks

What is the ambition?
Project Planning
(2 weeks)
Starting point?
Current State
(2 weeks)
Target state?
Vision & KPIs
(2 weeks)
How to reach it?
Roadmap & Backlog
(1-2 weeks)

Defined scope, objectives, and stakeholder engagement to align the team on a common vision.

• Scope Document
• Stakeholder Plan
• Objectives

Analyzed current CRM state using data and consumer insights to identify gaps and opportunities.

• Analysis Report
• Key Challenges
• Baseline Metrics

Mapped desired customer experience and established KPIs through collaborative workshops.

• Vision Document
• KPIs
• Journey Maps

Created detailed roadmap balancing quick wins with long-term strategic goals.

• CRM Roadmap
• Prioritized Backlog
• Timeline
Assessment

A Maturity Assessment Framework

Creating a shared language for change through structured framework with clear maturity levels (1-4) and subcategories for detailed capability assessment.

Insight & Analysis

How we understand and act on customer data (e.g. segmentation, campaign reporting)

Data & Technology

How we enable personalized experiences (e.g. tools)

Consumer Experience

How we design engaging interactions (communication concept, triggers etc)

Organization & Processes

How we structure teams for customer-centricity (e.g. ways of working)

Transformation

Uncovering Our Target State

1

Data Analysis

We began the transformation by analyzing existing customer data to identify key needs across key lifecycle stages.

2

Industry benchmarking

We reviewed industry best practices to assess benchmarks, comparing our current performance with leading standards.

3

Journey Mapping

Mapped the complete customer lifecycle, identifying critical touchpoints and defining the desired customer experience.

4

Vision Definition

Defined the target state vision with input from stakeholders, ensuring alignment on goals and objectives for CRM transformation.

5

Synthesising learnings

We consolidated our insights and formulated a structured roadmap, outlining a phased approach for implementing changes.

The Approach

Strategy Sprint: 8 Weeks

CRM Strategy & Roadmap

Balance quick wins with strategic initiatives for long-term capabilities

Set the foundation
6-12 months
Scale and optimise
12-24 months
Long-term Roadmap
2-3 years
Analysis of existing documentation
Maturity assessment
10+ Stakeholder interviews
Many Co-creation workshops
Strategy Foundation

The Foundations of a Strategy

Organisation

CRM
Content
Legal
IT
Etc...

Central: Centre of Excellence

  • CRM Vision, Strategy & Roadmap
    KPIs, governance, consumer interaction plan
  • Analysis and reporting structure
    Campaign evaluation, test methods, segmentation models
  • Communication and content
    Guidelines, toolkits, automated Lifecycle programs
  • Systems and Martech platform
    Build and execute journeys and workflows
  • Ways of working
    Best practice, insight sharing, coaching
Implementation

Building the Infrastructure

Organisation & Governance

  • Global centre of excellence
  • Cross-functional processes
  • Monthly collaboration forums
  • Digital hub with training
  • Shared CRM roadmap

Data & Technology

  • Integrated data infrastructure
  • Segmentation models
  • Marketing automation
  • Lifecycle programmes
  • Power BI reporting

Content & Templates

  • Redesigned email templates
  • Brand-aligned guidelines
  • Centralised toolkit
  • Figma library
  • Modular content system

Operational Excellence

  • Standardised workflows
  • Sprint planning (Airtable)
  • Automated reporting
  • Campaign request process
  • Scalable operations
Results

Quick Wins Delivered

Immediate value while building long-term capability

✓
Redesigned Welcome Journey
Clear value proposition for new customers
✓
Dynamic Recommendations
Based on ownership and behaviour
✓
Segmented Targeting
By customer interests and lifecycle stage
✓
Seasonal Content Triggers
Contextually relevant engagement
✓
Consistent Experience
Unified approach across all customer touchpoints
Strategy Scope

What the Strategy Included

Comprehensive transformation across all CRM dimensions

Unified approach for 30+ markets
Shared frameworks and processes for consistency
Lifecycle engagement model
From mass emails to personalised communications
Complete customer journey
Capturing 90% of interactions throughout ownership
Scalable infrastructure
Built to support operations across 33 countries
Global centre of excellence
Providing strategy, tools, and ongoing support
Personalisation framework
Enabling automation and dynamic content at scale
Conclusion

Why It Matters

Built an enterprise function from nothing in a highly complex organisation.

Proved that comprehensive transformation is possible by balancing strategic vision with pragmatic execution, quick wins with long-term investment, and global consistency with local flexibility.

Created infrastructure that continues to evolve with the business.